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WebMail: Signatures

Setting up an email signature allows you to quickly append a block of text to the bottom of your emails. You can even set it up to apply the signature automatically so that you don't need to think about it.

Generally speaking, an email signature contains information about yourself such as your name and contact details. With that said, what you put in your own signature is up to you.

The following instructions will help guide you through setting your email signature:

  1. Hover over the silhouette image found in the top right corner.
  2. Click on Options.
  3. Click on the Mail tab.
  4. Click on Signature.
  5. Select Default if you only require one signature.
    • If you require more signatures: press add, enter a name for your alternate signature, click Add.
  6. Enter your signature into the text box found on the left side of the page.
  7. Click on Advanced options.
  8. Set New Messages to Default, No Signature, or the name of one of your alternate signatures depending on your preferences.
  9. Set Replies to Default, No Signature, or the name of one of your alternate signatures depending on your preferences.
  10. Click OK.

Note: Steps 8 and 9 apply across all signatures. 

Using Alternate Signatures

When composing a new message it will automatically use the signature listed under the New Messages field under Advanced options. These instructions will show you how to select an alternate signature without changing your default settings:

  1. Begin composing your new email.
  2. Click on the pen icon. (found on the far right, next to the spell check button)
  3. Select the signature you would like to use for this email.

Advanced Formatting

Are you looking to make a fancier signature than the built in tools will allow? Do you know HTML? Click on the <> symbol and enter your signature in raw HTML format.

Screen Shots

Getting to the Options Page:

Creating your Default Signature:

Advanced Options:

Adding an Alternate Signature:

Selecting a Signature while Composing an Email:

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